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Frequently Asked Questions
What is PMM?
PMM is the Purchasing and Materials Management Department
within AC Transit. PMM is responsible for the purchase and
sale of all goods and services at AC Transit. All correspondence
and negotiations of a contractual nature with vendors, suppliers
and contractors are coordinated through and conducted by
PMM.
What is ACT Online Purchasing?
ACT Online Purchasing is the web-enabled procurement system initiated
by AC Transit to bring the procurement process on-line;
to increase competition in its solicitations; and to develop
a more accurate vendor database.
If you would like to receive a printed Online Purchasing User Guide, E-Mail your request to ac-pronet@actransit.org.
What goods and services does AC Transit buy?
AC Transit contracts for the purchase of goods and services
necessary to sustain its operation. This is everything from
office supplies, buses, bus parts, automobiles and trucks,
shop equipment and supplies, consultant services, employee
benefits to construction work. AC Transit’s commodity code
list provides a broad range of goods and services we buy.
Where can I find AC Transit’s “Terms and Conditions”?
AC Transit’s Terms and Conditions are specific for each
type of contract but fall into three broad areas: materials,
supplies and equipment; services (including professional
and A&E services); and public works/construction. Terms
and Conditions are appended to each solicitation. For general
guidance, AC Transit is required by state law to require
payment bonds (contracts over $25,000) and prevailing wage
(contracts over $1,000) compliance on many public works/construction
contracts. It is also AC Transit’s policy to require insurance
on all public works/construction contracts, most services
contracts, and some contracts for materials supplies and
equipment.
What is a vendor Profile?
A Vendor Profile is information provided by companies when
they register with Online Purchasing, which identifies their business
name, address, telephone number, fax number, and e-mail
address. It also describes their business type, ownership
information as well s the commodity or services they perform.
Companies register and create a Vendor Profile in AC Transit’s
database to obtain specific information regarding solicitations,
receiving addenda and submitting bids.
What is a commodity code?
A commodity code is a classification system that identifies,
by categories, the primary services or products offered
by a company.
What is a solicitation?
A solicitation is the request or invitation by AC Transit
to vendors registered within a specific commodity code(s)
asking them to submit a bid/offer to perform a particular
work or service.
How do I obtain an addendum to the solicitation package?
Addenda to solicitations that are available for on-line
bidding will be sent via e-mail to all registered companies
whose vendor profile includes commodity codes applicable
to the solicitation.
Can I change my quote/bid once I’ve submitted it?
Yes, you may change your quote/bid and resubmit it as often
as you wish prior to the closing deadline stated on the
solicitation. Once the closing date and time occurs, the
last bid you submitted will be locked in the system and
can only be retrieved by the Buyer upon opening quotes/bids.
I’m not awarded procurement and want to know who won the award, how can I get this information?
How do I change my password?
To change your password, a company will need to enter the
Update Profile screen on the vendor registration page and
enter a new password in the appropriate field on page 3
of 3. Remember to select the FINISH button after you have changed your
password, you will be able to review a summary of your vendor
profile. If your profile is correct, select the REGISTER
button and your vendor profile will be updated.
What is a Clue Question/Answer?
A Clue Question/Answer is a question and answer that you
provide as part of the vendor registration which is specifically
unique to you and your password. The question acts in a
similar manner to an ATM PIN. It should be a statement that
would not be available or known to others outside of your
company. Its purpose is to protect you from someone else
accessing you vendor profile. For Example:
Clue Question: What is your favorite color?
Clue Answer: Blue
Is there a phone number of fax I can contact for help?
AC Transit has made every effort to make this web-enabled
procurement system as user friendly as possible. For questions
regarding Online Purchasing, interested parties can call (510) 577-8823,
fax us at (510) 577-8839 or e-mail us at ac-pronet@actransit.org.
